ZA 2017 AGM

Minutes of Annual General Meeting (AGM)
17
Dec

ZA 2017 AGM

Zimbabwe Association (ZA)

Minutes of Annual General Meeting (AGM)

Date: 9 December 2017

Time:  2.00 pm to 5.00 pm

Place: Secular Hall, 75 Humberstone Gate, Leicester, LE1 1WB

Present:

Trustees: Richard Jaramba (Chair), Margaret Ling (Company Secretary), Edgar Muzawazi, Rex Ejimonyeabala, Pythias Makonese

Members and guests: Alice Shadenyi, Antonia Bright, Beauty Musewe, Christina Ndlovu, Dona (1 City),  Ellen Chiketa, Effie Nyathi, Elizabeth Madzadzawara, Elizabeth Mangedza, Eric Nkunduwalo, Florence Mangenje, Golden Ngwenya, Lenny Banda, H. Moyo, Linton Magume, M. Walker, Matha Mutima, P. Tamburai, Pelani Ziba, Stanley Zvekare, Suprine Murove, Tendai Sithole, Titus Kuture

Apologies: JoAnn McGregor (trustee), Brian Chikwava (patron), Wiz Bishop, Juliet Chawatama, Caroline Witts, Patsy Robertson, Sally Roschnick (Clutton- Brock), Chenai Sando, Nomusa Dube, Emily Mafuwe, Luka Phiri,  Joan Weir, Ray, Louisa, Sam, Sarah Harland (ZA coordinator), Delina Mutyambizi (trustee), Leon Shumba, Hazel Siringwani (trustee)

1          Welcome and introductions

1.1      The chairman of the meeting was Richard Jaramba. He welcomed all the people present and introduced the Trustees. He also thanked Zimbabwe Action Solidarity (ZAS) for facilitating the holding of the AGM in Leicester.

2          Presentation of Annual Report and Accounts

2.1      Margaret Ling (ML), company secretary, gave a summary of ZA’s achievements for 2016-17 and these included: setting up a new structure made up of 4 Working Groups; concluding the Enable programme funded by the Lloyds Foundation; completing and closing two development projects funded by the Heritage Lottery Fund and Awards for All; and redesigning the ZA website.

2.2      ML told the meeting that the closure of the London office and the resulting reduction in overheads helped to improve the cash position of the ZA. ML said residual restricted funds received from years ago were disbursed to projects in Zimbabwe for healing and reconciliation, orphans and AIDS/ HIV support through Jesuit Missions and Sethule Trust. Residual restricted funding from the Canon Collins Educational and Legal Assistance Trust was used for archiving work. ML also said ZA’s bookkeeping was moved from Sage to Quickbooks.

3          Retiring of Trustees / Election of Trustees

3.1      Margaret Ling, JoAnn McGregor and Hazel Siringwani stepped down as Trustees and did not seek re-election. Hazel Siringwani informed the company secretary very late that she was stepping down and therefore her notice of retirement was not on the AGM agenda.

3.2      Rex Ejimonyeabala retired after three years but, being eligible, offered himself for re-election by the membership. The resolution to re-elect Rex Ejimonyeabala as a Trustee was passed by a show of hands.

3.3      No nominations were received for additional Trustees.

4          Any Other Business

4.1      The Chair reminded members to update their membership fees and Christina Ndlovu received the cash.

5          Guest Speaker

5.1      The guest speaker, Antonia Bright, gave a summary of the activities of Movement for Justice in supporting those inmates in Immigration Detention Centres

6          Open Session on ZA – The Year Ahead

6.1      Members who spoke expressed mixed feelings about the political and economic direction in Zimbabwe following the resignation of Mr Robert Mugabe on 21 November 2017. It is not yet known how the Country Guidance on Zimbabwe will be affected by this development because the Home Office will take some time to assess the situation. For those waiting for immigration decisions, it was noticed that this is a period of anxiety.

6.2      Rex gave a presentation on the ZA website, showing the new structure made of the four working groups.

6.3      There being no other business, the Chair closed the meeting at 4.00 pm and invited attendees for a traditional meal prepared by ZAS.

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